EVENTS SETTINGS Details

EVENT IDENTITY -

• Event name
• Event Host - select the host club from the drop down
• Sanction ID #
• Phone Number
• Placement Gender
• Specified Discipline - click ADD SELECTED DISCIPLINE button to add WAG, MAG or T&T.

LOCATION - 

• Add Venue name and address.

DATES & DEADLINES -

• Event Start Date --> Event End Date
• Registration Open Date
• Late Registration Date (on this date, the price will go up according to the Late Registration amount that was set.
• Registration Close Date
• Last Day to Edit Entries - coaches will be allowed to make edits to their own entries until this date. (Edit names, levels, scratches, etc.)
• Last Day to Buy Extras - below you will be able to set EXTRAS for purchase if any.
• Age Calculation Date
• Override Options
  • Disable Athlete Registrations (ex, you don't want athletes to register, but you want coaches to be able to register.)
  • Disable Coach Registration

VISIBILITY -

•  Public Visibility - everyone can see
• Private Visibility - No one can see on public page, you must send out the private link to invitees
• Upload your Event Logo Here

EVENT EXTRAS -

• Add event extra items for purchase (ex: clothing, food, special event) 

VENUE & LOGISTICS -

• Registration limit -  set a limit to the amount of athletes you want to be able to register for your event.
• Online Summary - visible to registrants on the event page
• Changes & Corrections Policy - describe
• Refund Details - describe

MESSAGING -

• Email Receipt Message
• Coach Note - note displayed to coaches during registration

COMPETITION INFO -

• Competition Format
• Admissions
•  Competition Level Notes
• Awards
• Athlete Gift
• Event Website

DIRECTORS -

• Name & email of up to two directors
• Check the box if you want to receive emails for each registration 

WHO CAN REGISTER -

• Club Managers
  • Can register Athletes / Teams
  • Can register Coaches 
• Athletes
  • Athletes with Accounts can Register Themselves
• Non-Club Manager Access (ex: parents)
  • Athletes
  • Teams
  • Coaches
  • Non-Membership Participants

TEAM REGISTRATION -

• Turn on or off the ability for teams to register
• Registration Type
  • Manually Add to Cart - rely on coaches registering and paying for teams.
  • Auto-Add to Cart - teams will automatically be added to the customer cart. The system is smart enough to count previous registrations and count total number of athletes per level. **Note, this makes signing up and paying for teams mandatory.

PAYMENT SETTINGS -

• Customer pays Merchant Fee
  • Pass on the Merchant fee to the customer. (Ex: If you are charging $100 for an athlete registration, the customer will be charged the $100 + the Merchant fee and you will receive the entire $100.)
• Pass EVENTS Technology Charge to Customer
  • Pass on the Technology fee to the customer. (Ex: If you are charging $100 for an athlete registration, the customer will be charged the $100 + the Technology fee and you will receive the entire $100.)

LEVELS & PRICING - 

• Simple Price Model
  • Athlete Registration
  • Athlete Late Registration (make sure this number is the total that will be charged for Athlete + Late fee. Ex: $100 Athlete Fee & $10 Late Charge. You will put $110 in this box.)
  • Athlete Change Fee - Amount you want to charge the customer for making edits/changes to their roster and registration
  • Team Registration
  • Team Late Registration (make sure this number is the total that will be charged for Athlete + Late fee. Ex: $100 Athlete Fee & $10 Late Charge. You will put $110 in this box.)
  • Team Change Fee - Amount you want to charge the customer for making edits/changes to their roster and registration
  • Coach Registration
  • Coach Late Registration (make sure this number is the total that will be charged for Athlete + Late fee. Ex: $100 Athlete Fee & $10 Late Charge. You will put $110 in this box.)
  • Coach Change Fee - Amount you want to charge the customer for making edits/changes to their roster and registration
• Complex ($ Per Discipline Per Level)
  • Double click in the box to make edits to prices per level.